How do we collect and use (process) your personal information?
Personal information you give to us:
When you become ICNM member, we collect information about you including (but not limited to) your name, your work address (including your country location), and your email address. We process your personal information for membership administration, to deliver member benefits to you, and to inform you of our annual event.
- Registration for annual event
If you register for our events, we will collect your name and contact information, which we will store in our database and use to provide you with information and services associated with the event.
If you are a presenter at one of our events, we will collect information about you including your name, contact information and photograph.
We keep a record of your participation in ICNM events as an attendee, speaker/poster presenter, exhibitor, sponsor. This information may be used to provide you with membership information or to notify you about other events and updates.
Data you provide while registering may be processed by our third-party supplier to facilitate organising the upcoming event.
After the event data can be used to send any relevant follow-up documentation including requests for feedback and information or invitations relating to the next occurrence of the event.
- Newsletter subscription
We use a third party provider, Mailchimp, to deliver our e-ewsletters. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please Mailchimp Privacy Notice.
- Your correspondence with ICNM
If you correspond with us by email, the postal service, or other form of communication, we may retain such correspondence and the information contained in it and use it to respond to your inquiry; to notify you of ICNM annual events. Note: if you ask ICNM not to contact you by email at a certain email address, ICNM will retain a copy of that email address on its “ do not send” list in order to comply with your no-contact request.
Our website makes use of so-called cookies in order to recognize repeat use of our website by the same user/internet connection subscriber. Cookies are small text files that your internet browser downloads and stores on your computer. They are used to improve our website and services. In most cases these are so-called “session cookies” that are deleted once you leave our website. To an extent, however, these cookies also pass along information used to automatically recognize you. Recognition occurs through an IP address saved to the cookies. The information thereby obtained is used to improve our services and to expedite your access to the website.
Changes and updates to the Privacy Notice
As our organization, membership and event related information change from time to time, this Privacy Notice Use is expected to change as well. We reserve the right to amend the Privacy Notice at any time, for any reason, without notice to you, other than the posting of the amended Privacy Notice and Conditions of Use at this Site. We may e-mail periodic reminders of our notices and terms and conditions but you should check our Site frequently to see the current Privacy Notice that is in effect and any changes that may have been made to it.
Can I unsubscribe from communciations from ICNM?
All e-mail messages sent to e-mail newsletter subscribers contain a link that allows you to unsubscribe or to modify your profile. You may subscribe or unsubscribe to e-mail communication from ICNM at any time. You may contact us if you have questions relating to the collection, processing or use of your personal information, if you wish to request the correction, blocking or deletion of the same at our email: firstname.lastname@example.org.